Effective systems integration of your organization's data is absolutely essential to increase business efficiency and profitability. The information about your clients, products, inventory levels, sales, contacts, cash flow, A/R, payables, employees, and your clients should be fully integrated. Once an organization has fully integrated its data, it is able to manage it thoroughly, and leverage it for increased profitability.
In an effort to manage data, most organizations purchase various data management systems: contact management systems; payroll programs; A/R programs; accounting package software; marketing campaign management software; etc. Several employees are hired to input and analyze data. Multiple spreadsheets and reports are generated in an effort to get a full understanding of the organization's big picture. This approach requires a lot of employee effort, and simply doesn't work well.
Could you imagine if all of these programs were truly integrated into one system? Data flows throughout the organization and fuels the effort to reach higher profitability. When several systems are used, data is entered several times, once for each system. Instead, after a professional systems integration, all data is linked together, and only needs to be entered once. It then becomes easier to view all of the information as a whole, instead of in pieces.
Also, imagine if your web database was involved in the systems integration. With automated e-mail as part of your customized software program, information can be instantly transmitted to the people who need to know at the moment it happens. For instance, your salespeople can be informed once a new contact is entered into your system that matches their specific prospect profile. When a customer's importance is elevated within the company, managers and production staff can be notified of the change in procedure regarding that customer's orders. Other business communications can also be greatly enhanced once the Internet is integrated into your information system.
Systems integration can be accomplished in several ways:
- A custom database can be designed to accomplish all of the tasks of the various software.
- A centralized linking system can be created to communicate, either directly or via ODBC, with each of the programs to manage the transfer of information between them.
- A centralized database can gather information from each of the programs in order to act as a reporting tool for the system as a whole.
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Systems Integration