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File Management
File Management web sites can be designed to increase office efficiency, and allow you to place your hands on the file that you need promptly. Does your office generate a lot of documents? Are you using a simple file server to store them? How quickly can you find that one file that you created six, twelve, or even eighteen months ago? Do you remember itıs name? Try using a database to do more than just store the files. Imagine a system that scans your file server for new and updated files. At a scheduled time when no one is using the system, the database could load each of the files and itıs information. It could then parse the contents of the files and create a keyword search capability. Users could then use a web browser to access the database to perform a search for the file based on its content, and other relevant information. The user could then do a query for all files that he/she created no sooner than three months ago, with specific words in the content. A listing of the possible matches could be presented to the user, who could then link to a web page with the first paragraph of the file displayed. Once the desired file is found, a link would enable the user to download the file to their computer so they can review the entire contents. Add intelligence to the file management system by having the database automatically relate files to other data, based on various keyword matches. Now your file server is adding value to your overall business efforts. Do you need to know how often a file is accessed or referenced? This can also be added into the file management database as part of the download process. All of this is transparent to the users. They just see a file server that gives them what they ask.
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